{"id":2754,"date":"2018-03-14T16:13:03","date_gmt":"2018-03-14T15:13:03","guid":{"rendered":"https:\/\/www.asd-int.com\/?p=2754"},"modified":"2021-09-16T10:06:07","modified_gmt":"2021-09-16T08:06:07","slug":"refund-of-belgian-vat","status":"publish","type":"post","link":"https:\/\/www.asd-int.com\/en\/refund-of-belgian-vat\/","title":{"rendered":"Refund of Belgian VAT"},"content":{"rendered":"

Any company established in the European Union which does not conduct taxable operations in Belgium can recover its Belgian VAT, deductible as business expenses. To assist our clients in handling these administrative procedures, we have prepared an article which summarises the factors to be taken into account to submit a\u00a0VAT refund request in Belgium<\/strong>.<\/p>\n

<\/p>\n

This page is intended solely for businesses established in the European Union. If your company is established outside the European Union, it is also possible to recover your VAT; however, you must first ensure that there is a bilateral agreement between Belgium and your country. You can\u00a0contact us\u00a0<\/a>for further information.<\/p>\n

RULES FOR RECOVERING VAT IN BELGIUM<\/h2>\n

First of all, you must identify which expenses are deductible and which are not deductible. Below is a summary table; note, however, that this list is not exhaustive and that certain categories have specific provisos.<\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Hotel and accomodation<\/td>\nNO<\/td>\n<\/tr>\n
Meals<\/td>\nNO<\/td>\n<\/tr>\n
Invitation<\/td>\nNO<\/td>\n<\/tr>\n
Passenger transport<\/td>\nNO<\/td>\n<\/tr>\n
Car hire<\/td>\nYES<\/td>\n<\/tr>\n
Petrol<\/td>\nYES<\/td>\n<\/tr>\n
Diesel<\/td>\nYES<\/td>\n<\/tr>\n
Conferences and seminars<\/td>\nYES<\/td>\n<\/tr>\n
Training<\/td>\nYES<\/td>\n<\/tr>\n
Goods transport<\/td>\nYES<\/td>\n<\/tr>\n
Stand rental<\/td>\nYES<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

DEADLINE FOR SUBMISSION OF THE REQUEST<\/h2>\n

You must submit the VAT refund request electronically by\u00a030th<\/sup>\u00a0September<\/strong>\u00a0of the year n+1. This process must be completed on the website of your country\u2019s tax authority. You can submit a request quarterly or annually. Be aware, however, that you must respect the minimum refund amount of\u00a0400 euros<\/strong>\u00a0for a quarterly request and\u00a050 euros<\/strong>\u00a0for an annual request.
\nWhen the VAT recovery request is submitted, copies of the purchase invoices and\/or import documents must be attached. If the attached file exceeds 5Mb (maximum file size), you must attach only the invoices for the highest amounts. However, the Belgian tax authority may subsequently request you to send all the invoices by mail.<\/p>\n

VAT REFUND REQUEST PROCESSING PERIOD IN BELGIUM<\/h2>\n

The European directive states that the member country has\u00a04 months<\/strong>\u00a0with effect from the date of receipt of a request to notify the applicant of its decision to approve or refuse a request, or to seek additional information. The European Commission has made available online a document summarising the applicable rules in Belgium. This detailed document may be consulted by following\u00a0this link.<\/p>\n

To ensure that the refund request and the procedure to be followed are properly conducted, you can appoint a\u00a0tax agent<\/a>\u00a0or\u00a0representative<\/a>\u00a0who will handle all these formalities. This is common practice when dealing with large amounts or the expenses require in-depth analysis to understand the rules concerning deductibility.<\/p>\n

ASD Group is a tax firm specialising in the recovery of VAT. For more information about our services please visit our dedicated page or contact us via our contact form.\u00a0We shall be delighted to assist you in handling your procedures and to deal with your refund requests. Be aware that we can recover your VAT, not only in Belgium, but also in the 27 other member States of the European Union.<\/p>\n","protected":false},"excerpt":{"rendered":"

Any company established in the European Union which does not conduct taxable operations in Belgium can recover its Belgian VAT, deductible as business expenses. To…<\/p>\n","protected":false},"author":36,"featured_media":2756,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_eb_attr":"","_lmt_disableupdate":"","_lmt_disable":"","footnotes":""},"categories":[44,3346,3350],"tags":[1983,3349,3351],"pays":[421,806],"class_list":["post-2754","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-all","category-tva","category-vat","tag-all-en","tag-tva","tag-vat-en","pays-belgique","pays-belgique-en"],"yoast_head":"\nRefund of Belgian VAT<\/title>\n<meta name=\"description\" content=\"Do you need to recover VAT in Belgium? 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