How to get VAT reimbursement ?
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ASD GroupServicesHow to get VAT reimbursement ?

How to get VAT reimbursement ?

Definition of the vat recovery

Any company established in the European Union which generates expenditure in another EU member state, may apply for recovery of the VAT paid. VAT refund applications can also be made by companies established in certain countries outside the European Union (13th VAT Directive n°86/560/CEE). However, the deadlines for VAT refund applications differ from one country to another.

Recovery of vat in the european union

Any company established in the European Union which generates expenditure in another member country may recover the VAT paid, providing the following conditions are met:

  • the company is subject to VAT in the country where its headquarters are located
  • the company is not established in the country where the refund is requested

Expenditure eligible for deductions

Not all expenditure can be recovered. A number of products or services are not eligible for deductions. Conditions differ depending on the country of the application. Information on expenditure which is eligible for a VAT refund should be sought before making the application.

In general, you can apply for a VAT refund for:

  • expenditure necessary to performing the activity of the company
  • expenditure related to transport, catering, exhibitions

The recovery of VAT consists of several steps:

  • Audit of the flows and analysis of the deductible expenditure
  • Verification of the supporting documents
  • Preparing and submitting an application
  • Follow-up of the refund application with the local administration
  • Reimbursement of the amount recovered


  • A VAT refund application may be submitted in the 28 member countries.
  • Not all costs are refundable. Conditions may vary from one country to another.
  • The application is automatically rejected if it fails to comply with directive 2006/112/CE.

  • VAT refund applications can be made by companies established in the EU and outside the EU for certain countries.

What ASD GROUP can do for you

We deal with the full administrative process: verification of invoices (compulsory inclusions...) analysis of deductible and non-deductible expenditure, inputting of invoices, preparation of the application, filing of the application, follow-up in the event of feedback from the administration.

An expert looks after your case from the beginning of the process to your VAT refund.

Single point of contact

Management of your VAT refund requests by one person

Link with the administration

We reply to all questions raised by the administration

Verification of the transactions

Verification of the required information included on the purchase invoices

Submission of the application

Preparation and submission of the application 


We will continue to assist you until you receive your VAT refund
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